Privacy Policy
I. General Provisions
1. This Privacy Policy applies to the personal data of users of the “Czasopisma Naukowe ISP PAN” journal platform, available at http://czasopisma.isppan.waw.pl/, hereinafter referred to as the “Platform”.
2. The controller of personal data is the Institute of Political Studies of the Polish Academy of Sciences, with its registered office at ul. Polna 18/20, 00-625 Warsaw, Poland, Tax Identification Number (NIP): PL5250008376, REGON: 006228247, hereinafter referred to as the “Controller”.
3. Personal data are processed in accordance with the requirements of generally applicable law, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, hereinafter referred to as the “GDPR”.
II. Purpose, Scope and Duration of Personal Data Processing
1. Purposes of data processing
The personal data of Platform users are processed to the extent and for the purposes necessary for the efficient operation of electronic academic journals, in particular for:
(a) ensuring efficient communication during the editorial process;
(b) editing content;
(c) preparing internal reports and analyses, including statistics concerning page views and readership of publications;
(d) sending, with users’ consent, notifications and information concerning the journal;
(e) processing possible fees for access to publications;
(f) informing readers about the authorship of texts published on the Platform;
(g) indexing published texts and data in databases, catalogues and services in accordance with the journals’ publishing policies.
2. Scope of processed data
Users registered on the Platform may provide the Controller with the following data:
• first name;
• middle name;
• surname;
• username;
• gender;
• password (encrypted);
• e-mail address;
• ORCID iD;
• website;
• country;
• telephone number;
• fax number;
• affiliation;
• biography;
• registration date;
• date of last login;
• location;
• research interests;
• function (role) on the Platform.
3. Payment-related data
If the sale of electronic versions of publications is introduced on the Platform, persons wishing to use this service may provide the Controller with additional data relating to the selected payment method and bank account number.
4. Voluntary and mandatory provision of data
Providing personal data is:
(a) voluntary when using open-access journal content deposited on the Platform;
(b) necessary when a user wishes to participate in the electronic publishing process, including:
– submitting texts for publication as an author;
– carrying out work in the roles of editor, section editor, technical editor, reviewer, DTP specialist, indexer, proofreader, journal manager, subscription manager or marketing manager;
– creating a reader account in order to receive information from the publisher and journal editors about newly published issues and articles.
5. Data retention period for participants in the editorial process
The personal data of participants in the electronic editorial process, including authors, editors and reviewers, are processed, in accordance with Article 89 of the GDPR, for scientific and statistical purposes throughout the entire period in which electronic versions of the journal remain available.
For these purposes, scientific use includes archiving articles and metadata, making them available, indexing them, and submitting them for indexing in academic databases, catalogues and services.
6. Data of authors whose texts have not been accepted for publication
The personal data of prospective authors whose texts have not been accepted for publication may be deleted by the Controller 2 years after the Editorial Board’s decision not to publish the text.
7. Data of users holding reader accounts
The personal data of users holding reader accounts may be deleted by the Controller at any time following a prior request by the user.
III. Users’ Rights
1. Every user registered on the Platform has the rights set out in Articles 15–21 of the GDPR and may exercise them subject to the conditions specified in those provisions:
(a) the right of access to personal data;
(b) the right to rectification;
(c) the right to erasure (“right to be forgotten”);
(d) the right to restriction of processing;
(e) the right to data portability;
(f) the right to object.
2. Users have the right to edit their accounts and modify previously provided data, with the exception of the system username. From within the application, users may at any time withdraw their consent to receive information from the publisher and the editorial teams of journals hosted on the Platform.
3. The rights referred to in Section III.1 may be exercised by submitting a request to the Controller electronically at:
IV. Rights of the Controller
1. The Controller reserves the right to continue processing users’ data after consent has been withdrawn solely for the purpose of pursuing possible legal claims before a court or where national, EU or international law requires the retention of such data.
2. The Controller has the right to disclose users’ data and other information concerning them to entities authorised under applicable law.
3. The Controller may use the services of other data processors on the basis of appropriate authorisation and under the conditions set out in Article 28 of the GDPR.
4. Data may be transferred to:
(a) processors providing administration and technical support services for the Platform;
(b) providers of analytics systems, including Google Analytics and AddThis;
(c) providers of indexing databases and catalogues, including:
– Google Scholar;
– Crossref Metadata Search;
– CEJSH – The Central European Journal of Social Sciences and Humanities;
– CEEOL – Central and Eastern European Online Library;
– EBSCO;
– Bibliografia Geografii Polskiej;
– ICI Journals Master List;
– BazEkon;
– PBN – Polska Bibliografia Naukowa;
(d) entities or public authorities authorised under applicable law.
V. Security of Personal Data
The Platform is secured using the SSL (Secure Socket Layer) protocol. Passwords entered by users are encrypted.
VI. Cookies
The Platform uses cookies to identify the browsers of users visiting the Platform.
The information collected enables the Controller to obtain information about the frequency of visits to the Platform and its most frequently visited elements. These data may be used for:
(a) better adapting the Platform to users’ needs;
(b) improving its operation;
(c) conducting statistical analyses.
Cookies cannot be used to infect devices with viruses or other malicious software.